Job Title: Logistics /Transport Officer

Department: Transport & logistics
Reports to: Registrar
Job purpose: To manage and coordinate the college’s transport operations, ensure the safe and efficient transportation of staff & students, maintain college vehicles, and ensure compliance with relevant road traffic laws and institutional policies.

Minimum Qualifications

• A Diploma or Bachelor’s Degree in Transport Management, Logistics, Fleet Management, or a related field.
• A relevant certificate in fleet management or transport operations may be an added advantage.
• A valid driving licence appropriate to the types of vehicles operated by the college.
• A defensive driving certificate and first-aid training would be advantageous.
• Training in vehicle maintenance, occupational health and safety, or road safety is an
• added advantage.

Note: The college may adjust the qualification requirements according to the size of its fleet and the level of responsibility attached to the position.

Work Experience

• At least three years of relevant experience in transport administration, fleet management, logistics, or a related field.

• Experience coordinating drivers and scheduling vehicle movements.

• Experience maintaining vehicle records, fuel consumption records, and maintenance

  schedules.

• Experience managing institutional or commercial vehicles is an added advantage.

Key Skills and Competencies

The candidate should demonstrate:

• Strong organisational and planning skills.

• Excellent communication and interpersonal skills.

• Good computer skills, including Microsoft Word and Excel.

• Budgeting, cost-control, and fuel-management skills.

• Problem-solving and decision-making abilities.

• Knowledge of road safety regulations and vehicle maintenance procedures.

• High levels of integrity, accountability, and professionalism.

• Ability to work under pressure and respond to emergencies.

Personal Attributes

• Honest, responsible, and reliable.

• Safety-conscious and disciplined.

• Punctual and well organised.

• Able to work independently and as part of a team.

• Committed to safeguarding students and college property.

• Willing to work flexible hours when college activities require transport services.

Additional Requirements

The successful candidate may be required to:

• Provide certified copies of academic and professional qualifications.

• Submit a valid driving licence.

• Provide traceable references and proof of relevant work experience.

• Undergo background checks in accordance with college policy.

• Demonstrate competence in vehicle inspection and transport scheduling.

• Meet any applicable medical fitness or occupational safety requirements.

 Core Responsibilities of the Position

The Transport Officer will be expected to:

1. Coordinate transport services for students, lecturers, and other college staff.

2. Prepare vehicle schedules for lectures, field trips, examinations, sporting events, and

   official assignments.

3. Supervise drivers and monitor their conduct, attendance, and performance.

4. Ensure that college vehicles are roadworthy, insured, licensed, and serviced on

   schedule.

5. Monitor fuel usage, mileage, vehicle maintenance costs, and transport expenditure.

6. Maintain accurate records of vehicle movements, accidents, repairs, and fuel

   purchases.

7. Ensure compliance with traffic laws, road safety standards, and college transport

   policies.

8. Investigate and report vehicle accidents, breakdowns, and transport-related incidents.

9. Recommend vehicle repairs, replacement, or procurement when necessary.

10. Prepare regular transport performance and expenditure reports for management.